Free tool
Free QR code label maker for equipment
Type one machine or asset per line, add a link if you want the code to open a form, manual or page, and print. Labels come business-card size (8 to a letter page) or address-label size (30 to a page, Avery 5160 layout). It's free, needs no signup, and nothing you type leaves your browser.
To give a label its own link, add it after a comma: Forklift 1, https://…
With no link, the code holds the label's text.
Size
Forklift 1
Forklift 2
Scissor lift
Boom lift
Free, no signup. Made by CheckBadges, QR code checklists for equipment.
How to make QR code labels for equipment
- List your equipment. One name per line: "Forklift 1", "Scissor lift — Bay 3", "Generator #4". Paste a column from a spreadsheet if you have one.
- Decide what each code opens. Add a link after a comma to give one label its own address, or put one link in "Link for the rest". With no link at all, the code holds the label's text, which any phone camera shows when it scans.
- Pick a size and print. Business-card labels are big enough to scan from a step away; address labels suit small tools and asset tags. Choose "Print" and save as a PDF if you'd rather print later.
What to put in an equipment QR code
A QR code is only as useful as the page it opens. The common choices:
| The code opens | Good for | Watch out for |
|---|---|---|
| The label's own text | Asset numbers, serials | Shows text only; nothing is recorded |
| A manual or spec sheet | Operators who need instructions | Links break when the PDF moves |
| A Google Form or Jotform | A quick shared checklist | One form for every machine means operators must say which machine, and the answers land in one spreadsheet |
| A page made for that one machine | Pre-use checks with a history per machine | Needs a tool built for it |
If the point of the label is a pre-use check, the last row matters. CheckBadges gives every machine its own QR sticker that opens that machine's checklist, files every check under the right machine, and emails you when something is wrong — free for 3 machines.
Making labels last
- Indoors: plain label paper is fine. Put the label where the operator stands before starting: the mast, the dash, the control box.
- Outdoors and in wash-downs: weatherproof polyester label stock, or card stock under clear packing tape or a laminate pouch. Laminate over the code doesn't stop it scanning.
- On rough surfaces: clean and dry the spot first, or zip-tie a laminated tag instead of sticking.
- Size: a code about 1 inch square scans reliably from arm's length; bigger is better for anything read from the ground.
Frequently asked questions
Is this QR code label maker really free?
Yes. There's no signup, watermark or limit beyond 90 labels at a time, and the codes don't expire because they're made in your browser and point straight at your link (or hold your text). Nothing you type is uploaded.
Do these QR codes expire?
No. They're static codes: the link or text is stored in the code itself, with no redirect service in between. A code keeps working as long as the page it points to does.
Can I print QR codes on Avery labels?
Yes. Choose "Address label · 30 a page" for Avery 5160 or 8160 sheets (2⅝ × 1 inch, 3 across and 10 down), and set the print dialog's margins to none or default with scaling at 100%.
Can a QR code on equipment record who scanned it?
Not on its own: a plain QR code just opens a link. To record who checked a machine and when, the code has to open something that saves answers per machine — a form you build per machine, or a tool like CheckBadges that does it for every machine automatically.
Keep reading
- QR code equipment checklistA QR code equipment checklist: a sticker on each machine opens its pre-use check on any phone, with no app or login. Problems email you. Free for 3 machines.
- Out-of-service tag makerPrint DANGER – DO NOT OPERATE and OUT OF SERVICE tags for defective equipment. Fill in the machine, problem and date, or leave blanks. Free, no signup.
- Checklist makerMake your own equipment inspection checklist: start from a forklift, lift, loader or vehicle checklist, edit the items, then print a daily sheet or weekly log.
- Set up QR code equipment checklistsHow to put a QR code checklist on every machine: list equipment, pick checklists, print durable stickers, train operators in 2 minutes, route problem alerts.
Every machine checked, with one scan.
Stick a QR code on every machine and operators do the pre-use check on their own phone — no app, no login. Free for up to 3 machines; try it with your real machines before you sign up.