Every machine checked,
with one scan.
The QR code checklist for equipment. Stick a code on each machine and operators scan it with their phone to do the pre-use check. No app, no login — and you hear about problems the moment they're found.
What is CheckBadges?
CheckBadges is a QR code checklist for equipment. Every machine gets a printed QR sticker, and operators scan it with their own phone's camera to do the pre-use check, with no app and no login. Anything marked as a problem emails the owner right away and warns the next operator, and every check is saved to the machine's history.
- Your operators need
- Their phone's camera. No app, account or password.
- On each machine
- A printed QR sticker that opens its checklist.
- Checklists
- Ready-made for forklifts, lifts, loaders and vehicles, or your own.
- When something's wrong
- You get an email with what's wrong and photos.
- Price
- Free for 3 machines. Then $9/mo + $1.50 per machine.
- Records
- Every check, by machine. Print it or export a CSV.
How it works
From clipboard to QR code before the next shift.
No hardware, no app to roll out, no training. If your operators can take a photo, they can do a check.
- Your machinesF1Forklift 1F2Forklift 2SLScissor lift5 more01
Add your machines
Name your business, list your machines and pick a starting checklist. No signup, sales call or card — make an account once you like it.
- Scan before useForklift 1Scan before useForklift 2Scan before useScissor lift02
Stick on their QR codes
Every machine gets its own sticker. Print them on label paper and put each one where operators look before they start.
- Northside SupplyScissor liftBrakesOKHorn & lightsOKHydraulicsProblemSubmit check03
Operators scan and check
Phone camera, tap, answer, submit: about a minute. A problem emails you and warns the next person to scan that machine.
Who it's for
Built for the yard, not the office.
If your people run machines that need checking before they start, a sticker and their own phone is the simplest way there is to get it done — and prove it.
Warehouses & distribution
Daily forklift and reach truck checks before every shift, without the clipboard.
Construction
Lifts, loaders and telehandlers checked on site, before anyone climbs in.
Equipment rental
A dated check every time a machine goes out, and a record of what came back damaged.
Manufacturing
Pre-use checks on presses, saws and line equipment, with a record ready for audits.
Farms & landscaping
Tractors, mowers and UTVs checked by seasonal crews from day one.
Vehicle fleets
Pre-trip checks on trucks and vans from the driver's own phone.
Ready-made checklists
Start from a real pre-use check.
Pick one when you set up, then add, cut or reword anything in the checklist builder. Or start from a blank page.
Forklift daily check
Before each shift, the way OSHA expects forklifts to be examined.
- Forks, chains and mast
- Tires and wheels
- No leaks
- Brakes and parking brake
- Steering
6 more questions
Scissor lift & aerial platform check
Guardrails, controls and the work area before going up.
- Guardrails, gate and toe boards
- Platform floor
- Ground and platform controls
- Emergency stop and emergency lowering
- Tires and wheels
5 more questions
Excavator, loader & skid steer check
Walk-around and cab check for earthmoving equipment.
- Engine oil, coolant and hydraulic fluid levels
- No leaks under or around the machine
- Tracks or tires and undercarriage
- Bucket, teeth, pins and quick coupler
- Lights, horn and travel alarm
5 more questions
Vehicle pre-trip check
Trucks, vans and utility vehicles before they head out.
- Lights and turn signals
- Tires
- Brakes
- Mirrors and windshield
- Wipers and washer fluid
5 more questions
General pre-use check
A short check that suits most machines and power tools.
- Guards and safety covers in place
- Emergency stop works
- No damage, leaks or loose parts
- Cables, hoses and plugs
- Work area clean and clear
2 more questions
- Try it free
Or build your own
Pass/problem items, multiple choice, dropdowns, numbers like the hour meter, and text. Preview it as operators will see it.
Compare
How CheckBadges compares.
The usual ways to run equipment checks, side by side.
| CheckBadges | Paper checklists | Google Forms & Jotform | Inspection apps | |
|---|---|---|---|---|
| Operators need | Their phone's camera | A pen | A link or QR code | An app and a login |
| Knows which machine | A sticker per machine | If they write it down | If you build a form per machine | Yes |
| Problems alert you | Instantly, with photos | When someone tells you | With add-ons and setup | Yes |
| Next operator sees open problems | Yes | Only if they read back | No | Some |
| History per machine | Automatic | A filing cabinet | A spreadsheet to sort | Yes |
| Pricing | Free for 3 machines | Paper and printing | Free to about $34/mo | Usually per user, per month |
| Setup | About a minute | Print forms | Build every form | Roll out to every operator |
Features
Everything the check needs. Nothing your operators have to learn.
Instant problem alerts
Anything marked Problem emails you what's wrong, with photos, the moment it's submitted.
A warning for the next operator
Until you mark it fixed, everyone who scans that machine sees the open problem first.
A checklist builder anyone can use
Pass/problem items, multiple choice, dropdowns, numbers and text. Reorder, preview, save.
Ready-made checklists
Start from a forklift, aerial lift, heavy equipment, vehicle or general pre-use check.
Photos of the damage
Operators snap a photo of anything wrong, right from the check. No app needed for that either.
Optional operator PINs
Limit checks to your crew, and know for certain who did each one.
A history for every machine
Every check, who did it and when, kept by machine. Print a record for an inspector.
CSV export
A row per check or per answer, for Excel, Google Sheets or your maintenance system.
Today at a glance
Which machines have been checked today and what needs fixing, updated as checks come in.
Pricing
Free for a few machines. Fair for a fleet.
Free for up to 3 machines. Pro is $9 a month for your first 3 machines, plus $1.50 a month for each machine after that. Operators and checks are unlimited on both. No per-user fees, hardware, contracts or setup costs.
- A QR sticker for every machine
- Unlimited operators and checks
- Checklist builder and templates
- Problem alerts with photos
- Operator PINs, history and CSV export
$9 for your first 3 machines, plus 7 × $1.50.
FAQ
Questions, answered.
The quickest answer is to try it: add your machines and do a check from your phone in about a minute. No card.
What is CheckBadges?
CheckBadges is a QR code checklist for equipment. Every machine gets a printed QR sticker, and operators scan it with their own phone's camera to do the pre-use check, with no app and no login. Anything marked as a problem emails the owner right away and warns the next operator, and every check is saved to the machine's history.
Do operators need to download an app or log in?
No. Operators point their phone's camera at the QR sticker on the machine, which opens that machine's checklist as a web page. They type their name, or their PIN if you use PINs, answer the questions and submit. Nothing to install, no account and no password.
How does a QR code equipment checklist work?
Each machine has its own QR sticker. Scanning it opens the checklist for that machine, so operators never pick the wrong form, and every check is filed under the right machine with the operator's name and the time. You see each check on your dashboard as it comes in.
What happens when an operator reports a problem?
They describe what's wrong and can attach photos. You get an email with the details straight away, the machine is flagged on your dashboard, and the next operator who scans it sees the open problem before starting. When it's repaired, mark it fixed with a note and the warning clears.
Can I make my own checklists?
Yes. Start from a ready-made forklift, aerial lift, heavy equipment, vehicle or general pre-use checklist, or a blank one, and add pass/problem items, multiple-choice questions, dropdowns, number readings like hour meters, and text boxes. Each machine uses the checklist you assign to it.
How do I stop just anyone from submitting checks?
Turn on operator PINs. Each operator gets their own 4-digit PIN, and the check form asks for it instead of a name, so only your operators can submit and every check is signed by the person who did it. Wrong PINs are rate limited so they can't be guessed.
Does it help with OSHA's daily forklift inspections?
OSHA requires powered industrial trucks to be examined before being placed in service, at least daily (29 CFR 1910.178(q)(7)), and trucks with defects kept out of service until repaired. CheckBadges gives you a dated record of every examination with who did it, and flags trucks with reported problems. What you check is up to you: start from the forklift template and match it to your manufacturer's manual.
What do I need to print the stickers?
Any printer. Stickers print eight to a letter page at business-card size. Weatherproof label paper lasts longest outdoors; plain paper or card stock under clear packing tape or a laminate pouch works too.
How much does CheckBadges cost?
Free for up to 3 machines. Pro is $9 a month for your first 3 machines, plus $1.50 a month for each machine after that. Operators and checks are unlimited on both. 10 machines is $19.50 a month and 25 machines is $42. Every feature is on both plans, with no contracts, hardware or setup fees.
Can I export records for audits, insurance or customers?
Yes. Download your checks as a CSV, with a row per check or a row per answer, filtered by machine and date. Any single check prints as a clean record, photos included.
What if a sticker gets damaged or lost?
Reissue it from the dashboard in a click. The old sticker stops working right away, and the machine keeps its whole history.
Can I try it before signing up?
Yes. Add your business and your real machines, then scan a sticker right off your screen with your phone and do a check, without making an account or entering a card. Sign up when you're ready and everything you set up is kept.
Your first machine could be checked five minutes from now.
Add your machines and do your first check from your phone in about a minute. Sign up when you're ready to keep it.
Run a crew too? See TrackBadges, the QR badge time clock.