The best Simply Fleet alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Fleetio, Whip Around, HVI (Heavy Vehicle Inspection), MasterCheck, Connecteam.
Why people look for a Simply Fleet alternative
Equipment operators who won't install a fleet app.
The free plan's 3-user limit with a two-shift crew.
Forklifts and lifts don't fit a vehicle-centric setup.
Wanting the next operator warned about an open problem.
The 6 best Simply Fleet alternatives
1
CheckBadges
Our pick for pre-use checks
QR code equipment checklists: every machine gets a printed QR sticker, operators scan it with their own phone's camera and do its pre-use check in the browser, and problems email the owner with photos straight away. Best for: Anyone whose people run machines that need checking before use — warehouses, construction, rental yards, plants, farms and fleets — who wants checks done and recorded without rolling out an app.
How an operator does a check
Scan the QR sticker on the machine with the phone's camera, answer that machine's checklist in the browser, submit. About a minute.
Operator needs an app or login
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
Pricing
Free for up to 3 machines. Pro is $9 a month for your first 3 machines, plus $1.50 a month for each machine after that. Operators and checks are unlimited on both.
Fleetio is fleet maintenance software that tracks vehicles and equipment, work orders, parts and fuel, with inspections done in its Fleetio Go app. Best for: Fleets that need a full maintenance system — work orders, parts, fuel and telematics integrations — with inspections as one part of it.
How an operator does a check
The driver or operator opens the Fleetio Go app (or the web app), signs in, chooses the vehicle or scans its label, and submits the inspection form. A public link can also take submissions without a login.
Operator needs an app or login
Usually yes: inspections are done in the Fleetio Go app or web app by users with permission to submit them. Fleetio's Public Inspection Submission Link lets anyone with the link submit without an account, but it's one link per form and every submission is recorded as a single Guest User.
Free plan
No free plan; a free trial.
Pricing
Billed per vehicle or asset each month on Essential, Professional and Premium plans. We couldn't confirm Fleetio's October 2026 dollar prices on its own site.
10 machines: Not confirmed · 25 machines: Not confirmed · 50 machines: Not confirmed
Whip Around is fleet inspection and maintenance software, best known for vehicle DVIRs, where drivers do inspections in its mobile app and defects flow through to repairs. Best for: Vehicle fleets — especially DOT-regulated trucks — that want DVIRs, a defect-to-repair workflow, maintenance and fuel in one system.
How an operator does a check
The driver opens the Whip Around mobile app, logs in (username and password, or an SMS login link), scans the vehicle's QR code in the app or picks the vehicle, and completes the inspection — even without cell coverage.
Operator needs an app or login
Yes. Drivers use the Whip Around mobile app and log in with a username and password or an SMS login link. Users are unlimited, so there's no per-driver fee.
Free plan
No free plan; a 7-day free trial of Pro, with no card needed.
Pricing
Billed per asset with unlimited users, monthly or annually, with special pricing for trailers, machinery and equipment. We couldn't confirm dollar prices on Whip Around's own site in October 2026; a third-party comparison from March 2026 lists it from $5 per asset a month.
10 machines: Not confirmed · 25 machines: Not confirmed · 50 machines: Not confirmed
HVI (Heavy Vehicle Inspection) is inspection and maintenance software for trucks and heavy equipment, with a mobile app, offline inspections, signed reports and emailed reports of missed inspections. Best for: Heavy-vehicle and equipment fleets that want low-cost inspections plus maintenance, signed reports and missed-inspection reports, with operators who'll use an app.
How an operator does a check
The operator opens the HVI mobile app, signs in, picks or scans the vehicle, completes the inspection (offline if needed) and signs the report.
Operator needs an app or login
Yes. Operators use the HVI mobile app with a login. HVI also lists mobile and web forms, but we couldn't confirm an option that needs no login.
Free plan
No free plan; a free trial (its pricing page says 14 days in one place and 30 in another).
Pricing
HVI's pricing page lists $3.99, $6.99 and $9.99 a month ($2.99, $5.25 and $7.49 billed annually) across its Inspection, Maintenance and HVI One plans, with a discount above 200 units. It doesn't clearly say which price belongs to which plan, or that prices are per vehicle.
10 machines: Not confirmed · 25 machines: Not confirmed · 50 machines: Not confirmed
MasterCheck is a Canadian forklift inspection app: operators do daily checks in its iOS or Android app, priced per forklift with unlimited operators. Best for: Forklift fleets that want a dedicated forklift app with offline checks, accident and near-miss reports and hour-based maintenance reminders, and can get every operator onto it.
How an operator does a check
The operator opens the MasterCheck app on a phone or Android handheld, signs in with a username and the company password, and completes the forklift's inspection; it works offline and syncs later.
Operator needs an app or login
Yes. Each operator installs the MasterCheck app and signs in with a username and a company password from their supervisor. Operators are unlimited, so there's no per-seat fee.
Free plan
No free plan; a 30-day free trial on the annual plan, with a card required.
Pricing
$39.99 per forklift (or other unit) a year on the annual plan, or $6.99 per unit a month on the monthly plan, with unlimited operators, supervisors and inspections.
Connecteam is an all-in-one app for deskless teams — time clock, scheduling, chat, forms and checklists — where each employee uses the Connecteam app with their own account. Best for: Teams where everyone has a smartphone and you want scheduling, time tracking, chat and checklists in one employee app.
How an operator does a check
The operator opens the Connecteam app, signs in, finds the checklist or form and fills it in.
Operator needs an app or login
Yes. Each operator needs a Connecteam account and the app; forms and checklists live inside it. It's free for up to 10 users.
Free plan
Free for up to 10 users.
Pricing
Free for up to 10 users. Operations Hub Basic is $35 a month billed monthly ($29 yearly) for the first 30 users, plus $1 ($0.80) per extra user; Advanced and Expert cost more.
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
Usually yes: inspections are done in the Fleetio Go app or web app by users with permission to submit them. Fleetio's Public Inspection Submission Link lets anyone with the link submit without an account, but it's one link per form and every submission is recorded as a single Guest User.
Yes. Drivers use the Whip Around mobile app and log in with a username and password or an SMS login link. Users are unlimited, so there's no per-driver fee.
Yes. Operators use the HVI mobile app with a login. HVI also lists mobile and web forms, but we couldn't confirm an option that needs no login.
Yes. Each operator installs the MasterCheck app and signs in with a username and a company password from their supervisor. Operators are unlimited, so there's no per-seat fee.
Yes. Each operator needs a Connecteam account and the app; forms and checklists live inside it. It's free for up to 10 users.
QR codes on equipment
Every machine gets its own printed QR sticker, 8 to a page. A lost sticker is reissued in a click.
You can print asset labels or link your own barcodes and QR codes, which are scanned in the Fleetio Go app. The public submission link is per form, not per machine.
Yes, inside the app: you generate a QR code for each asset on the web, and drivers scan it from the Whip Around app to start that asset's inspection.
HVI publishes guidance on fleet QR code scanning, with codes scanned in its app; we couldn't confirm a no-app QR flow.
Not mentioned on MasterCheck's site or FAQ; checks start in the app.
Not found: checklists are opened inside the Connecteam app rather than from a code on each machine.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
No free plan; a free trial.
No free plan; a 7-day free trial of Pro, with no card needed.
No free plan; a free trial (its pricing page says 14 days in one place and 30 in another).
No free plan; a 30-day free trial on the annual plan, with a card required.
Free for up to 10 users.
10 machines, 20 operators / month
$19.50/mo
Not confirmed
Not confirmed
Not confirmed
$69.90/mo
$35/mo
25 machines, 50 operators / month
$42/mo
Not confirmed
Not confirmed
Not confirmed
$174.75/mo
$55/mo
50 machines, 100 operators / month
$79.50/mo
Not confirmed
Not confirmed
Not confirmed
$349.50/mo
$105/mo
Monthly list prices for each fleet on the cheapest plan that runs equipment checks, assuming two operators per machine (two shifts), checked in October 2026. Each comparison page shows the exact plan used. Annual billing is cheaper with most vendors.
Frequently asked questions
What is the best Simply Fleet alternative?
The best Simply Fleet alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Fleetio, Whip Around, HVI (Heavy Vehicle Inspection), MasterCheck, Connecteam.
Is there a free Simply Fleet alternative?
Yes. CheckBadges is free for up to 3 machines with every feature and unlimited operators. Fleetio: No free plan; a free trial. Whip Around: No free plan; a 7-day free trial of Pro, with no card needed. HVI (Heavy Vehicle Inspection): No free plan; a free trial (its pricing page says 14 days in one place and 30 in another). MasterCheck: No free plan; a 30-day free trial on the annual plan, with a card required. Connecteam: Free for up to 10 users.
Is Simply Fleet free?
Simply Fleet has a free plan for 5 vehicles and 3 users with 6 months of data storage. Paid plans start at $3 per vehicle a month, with a 5-vehicle minimum and unlimited users.
Is Simply Fleet's pricing changing?
When we checked in October 2026, its pricing page showed a banner about pricing changes on 15 September 2026 alongside the $3 and $5 per-vehicle rates. Check its pricing page for current prices.
What happens when a Simply Fleet inspection fails?
Failed inspection items become issues on the vehicle that you can track to resolution. CheckBadges emails problems with photos at once, flags the machine, and warns the next operator until it's marked fixed.
Stick a QR code on every machine and operators do the pre-use check on their own phone — no app, no login. Free for up to 3 machines; try it with your real machines before you sign up.