The best Jotform alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Google Forms, GoCanvas, Connecteam, SafetyCulture (Mitti), Lumiform.
Why people look for a Jotform alternative
Hitting the free plan's 100 submissions a month once several operators check daily.
Maintaining a separate form or link for every machine.
Failed checks sit in the inbox with no status until someone notices.
Wanting each machine's history in one place for an auditor or insurer.
The 6 best Jotform alternatives
1
CheckBadges
Our pick for pre-use checks
QR code equipment checklists: every machine gets a printed QR sticker, operators scan it with their own phone's camera and do its pre-use check in the browser, and problems email the owner with photos straight away. Best for: Anyone whose people run machines that need checking before use — warehouses, construction, rental yards, plants, farms and fleets — who wants checks done and recorded without rolling out an app.
How an operator does a check
Scan the QR sticker on the machine with the phone's camera, answer that machine's checklist in the browser, submit. About a minute.
Operator needs an app or login
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
Pricing
Free for up to 3 machines. Pro is $9 a month for your first 3 machines, plus $1.50 a month for each machine after that. Operators and checks are unlimited on both.
Google Forms is Google's free form builder: you can write a checklist as a form, put its link in a QR code, and collect the answers in a Google Sheet. Best for: A few machines, simple yes/no checks without photos, and someone who reads the response sheet every day.
How an operator does a check
The operator scans a QR code (or opens a link) to the form, picks the machine if the form asks, answers the questions in the browser and submits.
Operator needs an app or login
No, for ordinary questions: anyone with the link can answer. But a file upload question — the way to attach a photo — makes responders sign in to a Google Account.
Free plan
Free with a Google account.
Pricing
Free with a Google account. Google Workspace is optional and isn't needed to build or share a form.
GoCanvas, part of the Nemetschek Group, is a mobile forms and workflow platform for field teams, with unlimited forms and submissions on every plan and an app login for each user. Best for: Field service and inspection teams that want custom mobile forms with PDF reports, dispatch and integrations, used by a set of licensed users.
How an operator does a check
The operator opens the GoCanvas app (or desktop web client), signs in, picks the inspection form and submits it; on the Max plan, web forms can be filled in a browser without logging in.
Operator needs an app or login
Yes on most plans: each operator is a paid GoCanvas user signing in to the app, with a 3-user minimum. The Max plan adds web forms that can be submitted from any browser without a login.
Free plan
No free plan; a free trial.
Pricing
Essentials $29, Pro $39 and Max $49 per user a month, billed annually with a 3-user minimum; unlimited forms and submissions on every plan.
Connecteam is an all-in-one app for deskless teams — time clock, scheduling, chat, forms and checklists — where each employee uses the Connecteam app with their own account. Best for: Teams where everyone has a smartphone and you want scheduling, time tracking, chat and checklists in one employee app.
How an operator does a check
The operator opens the Connecteam app, signs in, finds the checklist or form and fills it in.
Operator needs an app or login
Yes. Each operator needs a Connecteam account and the app; forms and checklists live inside it. It's free for up to 10 users.
Free plan
Free for up to 10 users.
Pricing
Free for up to 10 users. Operations Hub Basic is $35 a month billed monthly ($29 yearly) for the first 30 users, plus $1 ($0.80) per extra user; Advanced and Expert cost more.
SafetyCulture, rebranded in 2026 as Mitti (and long known for its iAuditor app), is a large inspection and operations platform where each person who does inspections uses its app with their own seat. Best for: Safety and operations teams that run many kinds of audits and inspections, want scheduling, actions and training in one place, and have people who will all use the app.
How an operator does a check
The operator opens the Mitti app (or the web app), signs in, picks the inspection template or scans the asset's code inside the app, and completes it — online or offline.
Operator needs an app or login
Yes. Each operator signs in to the Mitti (SafetyCulture) app or web app with their own seat: free for up to 10 seats, then $29 a seat a month. The pricing page also lists free guest seats, but we couldn't confirm whether guests can complete inspections.
Free plan
Free for up to 10 seats, with 5 active inspection templates.
Pricing
Free for up to 10 seats and 5 active templates. Premium is $29 a seat a month billed monthly, or $24 billed annually, according to Mitti's pricing page; Enterprise is quoted.
Lumiform is a German mobile inspection and audit app with QR-triggered forms, reminders and a scheduler, licensed by user seat and now sold by quote. Best for: Companies that want scheduled inspections and audits with reminders, approvals, analytics and multilingual forms, and are happy to buy through a sales quote.
How an operator does a check
The worker opens the Lumiform app (or, per its forklift page, a web browser), scans the QR code on the machine, completes the checklist and submits.
Operator needs an app or login
Yes, as far as we could confirm: Lumiform is licensed by user seat, and a seat can log in on two mobile devices. Its forklift page mentions using a web browser, but we couldn't confirm that someone without a seat can submit.
Free plan
No public free plan; pricing is by quote.
Pricing
Quote only as of October 2026: Professional is 'Request a quote' and Enterprise 'Individual', billed in EUR, GBP or USD. Earlier public per-user prices no longer appear on its site.
10 machines: Quote only · 25 machines: Quote only · 50 machines: Quote only
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
No, for ordinary questions: anyone with the link can answer. But a file upload question — the way to attach a photo — makes responders sign in to a Google Account.
Yes on most plans: each operator is a paid GoCanvas user signing in to the app, with a 3-user minimum. The Max plan adds web forms that can be submitted from any browser without a login.
Yes. Each operator needs a Connecteam account and the app; forms and checklists live inside it. It's free for up to 10 users.
Yes. Each operator signs in to the Mitti (SafetyCulture) app or web app with their own seat: free for up to 10 seats, then $29 a seat a month. The pricing page also lists free guest seats, but we couldn't confirm whether guests can complete inspections.
Yes, as far as we could confirm: Lumiform is licensed by user seat, and a seat can log in on two mobile devices. Its forklift page mentions using a web browser, but we couldn't confirm that someone without a seat can submit.
QR codes on equipment
Every machine gets its own printed QR sticker, 8 to a page. A lost sticker is reissued in a click.
Do it yourself: make a QR code of the form's link. One form for every machine means operators pick the machine; a code per machine means a form or prefilled link for each one.
Not confirmed: GoCanvas's pricing page doesn't list QR codes on assets.
Not found: checklists are opened inside the Connecteam app rather than from a code on each machine.
Inside the Mitti app: assets can carry QR codes or barcodes that the app scans to start an inspection. The phone's own camera doesn't open a check without the app and a login.
Yes: its plans list 'QR code triggers form', and its forklift page describes scanning the code on the forklift to open the checklist.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
Free with a Google account.
No free plan; a free trial.
Free for up to 10 users.
Free for up to 10 seats, with 5 active inspection templates.
No public free plan; pricing is by quote.
10 machines, 20 operators / month
$19.50/mo
Free
$580/mo
$35/mo
$580/mo
Quote only
25 machines, 50 operators / month
$42/mo
Free
$1,450/mo
$55/mo
$1,450/mo
Quote only
50 machines, 100 operators / month
$79.50/mo
Free
$2,900/mo
$105/mo
$2,900/mo
Quote only
Monthly list prices for each fleet on the cheapest plan that runs equipment checks, assuming two operators per machine (two shifts), checked in October 2026. Each comparison page shows the exact plan used. Annual billing is cheaper with most vendors.
Frequently asked questions
What is the best Jotform alternative?
The best Jotform alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Google Forms, GoCanvas, Connecteam, SafetyCulture (Mitti), Lumiform.
Is there a free Jotform alternative?
Yes. CheckBadges is free for up to 3 machines with every feature and unlimited operators. Google Forms: Free with a Google account. GoCanvas: No free plan; a free trial. Connecteam: Free for up to 10 users. SafetyCulture (Mitti): Free for up to 10 seats, with 5 active inspection templates. Lumiform: No public free plan; pricing is by quote.
Does Jotform have a forklift inspection checklist template?
Yes. Jotform publishes a forklift daily inspection checklist form template and a forklift inspection app template. To tie each submission to the right truck, you'd make a form or a prefilled link for each forklift.
Is Jotform free for daily equipment checks?
Only for a small team. The free Starter plan allows 100 submissions a month and 5 forms, which covers about four operators doing one check each working day. Bronze, at $39 a month billed monthly, allows 1,000.
Can several supervisors share a Jotform account?
Not on Starter through Gold, which are single-user plans; multi-user accounts need Jotform Enterprise. In CheckBadges, problem alerts go to every address on your alert list.
Stick a QR code on every machine and operators do the pre-use check on their own phone — no app, no login. Free for up to 3 machines; try it with your real machines before you sign up.