The best Fleetio alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Whip Around, Simply Fleet, HVI (Heavy Vehicle Inspection), MaintainX, UpKeep.
Why people look for a Fleetio alternative
You only need daily pre-use checks, not a maintenance system.
Public-link submissions don't record who did the check.
Getting every equipment operator onto Fleetio Go.
Per-vehicle pricing for yard equipment that just needs a checklist.
The 6 best Fleetio alternatives
1
CheckBadges
Our pick for pre-use checks
QR code equipment checklists: every machine gets a printed QR sticker, operators scan it with their own phone's camera and do its pre-use check in the browser, and problems email the owner with photos straight away. Best for: Anyone whose people run machines that need checking before use — warehouses, construction, rental yards, plants, farms and fleets — who wants checks done and recorded without rolling out an app.
How an operator does a check
Scan the QR sticker on the machine with the phone's camera, answer that machine's checklist in the browser, submit. About a minute.
Operator needs an app or login
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
Pricing
Free for up to 3 machines. Pro is $9 a month for your first 3 machines, plus $1.50 a month for each machine after that. Operators and checks are unlimited on both.
Whip Around is fleet inspection and maintenance software, best known for vehicle DVIRs, where drivers do inspections in its mobile app and defects flow through to repairs. Best for: Vehicle fleets — especially DOT-regulated trucks — that want DVIRs, a defect-to-repair workflow, maintenance and fuel in one system.
How an operator does a check
The driver opens the Whip Around mobile app, logs in (username and password, or an SMS login link), scans the vehicle's QR code in the app or picks the vehicle, and completes the inspection — even without cell coverage.
Operator needs an app or login
Yes. Drivers use the Whip Around mobile app and log in with a username and password or an SMS login link. Users are unlimited, so there's no per-driver fee.
Free plan
No free plan; a 7-day free trial of Pro, with no card needed.
Pricing
Billed per asset with unlimited users, monthly or annually, with special pricing for trailers, machinery and equipment. We couldn't confirm dollar prices on Whip Around's own site in October 2026; a third-party comparison from March 2026 lists it from $5 per asset a month.
10 machines: Not confirmed · 25 machines: Not confirmed · 50 machines: Not confirmed
Simply Fleet is low-cost fleet management software for vehicle fleets, with inspections, issues, maintenance tracking and a driver app, priced per vehicle with unlimited users. Best for: Small and mid-size vehicle fleets that want inexpensive fleet management — inspections, issues and maintenance — with a free plan to start.
How an operator does a check
The driver opens the Simply Fleet app, signs in, identifies the vehicle (the app can scan barcodes to identify assets), completes the inspection and signs it.
Operator needs an app or login
Yes. Drivers use the Simply Fleet mobile app with their own user login. Paid plans include unlimited users; the free plan allows 3.
Free plan
Free for 5 vehicles and 3 users, with 6 months of data storage.
Pricing
Free for 5 vehicles and 3 users. Essential is $3 per vehicle a month and Advanced $5 (or $30 and $50 per vehicle a year), with a 5-vehicle minimum and unlimited users; its page announced pricing changes from 15 September 2026.
HVI (Heavy Vehicle Inspection) is inspection and maintenance software for trucks and heavy equipment, with a mobile app, offline inspections, signed reports and emailed reports of missed inspections. Best for: Heavy-vehicle and equipment fleets that want low-cost inspections plus maintenance, signed reports and missed-inspection reports, with operators who'll use an app.
How an operator does a check
The operator opens the HVI mobile app, signs in, picks or scans the vehicle, completes the inspection (offline if needed) and signs the report.
Operator needs an app or login
Yes. Operators use the HVI mobile app with a login. HVI also lists mobile and web forms, but we couldn't confirm an option that needs no login.
Free plan
No free plan; a free trial (its pricing page says 14 days in one place and 30 in another).
Pricing
HVI's pricing page lists $3.99, $6.99 and $9.99 a month ($2.99, $5.25 and $7.49 billed annually) across its Inspection, Maintenance and HVI One plans, with a discount above 200 units. It doesn't clearly say which price belongs to which plan, or that prices are per vehicle.
10 machines: Not confirmed · 25 machines: Not confirmed · 50 machines: Not confirmed
MaintainX is a maintenance and operations platform (CMMS) with work orders, procedures, preventive maintenance and asset QR codes, used through its mobile and web apps. Best for: Maintenance teams that want work orders, preventive maintenance, parts and analytics, and will license every person who completes procedures.
How an operator does a check
The operator opens the MaintainX app, signs in, scans the asset's QR code or finds the work order, and completes the procedure (checklist) attached to it.
Operator needs an app or login
Yes. Every operator needs their own MaintainX login, and each one is a paid user on Essential or Premium. Free requester accounts can submit work requests, not complete procedures.
Free plan
Basic is free, but allows only 2 work orders with attached procedures and 2 active repeating work orders.
Pricing
Basic is free. Essential is $25 a user a month billed monthly ($20 annually) and Premium $75 ($65), which allows unlimited procedures on work orders; Enterprise is quoted.
UpKeep is a maintenance and asset management platform (CMMS) with work orders and preventive maintenance, where custom checklists are a Premium feature for paid users in its app. Best for: Maintenance teams that want a CMMS with work orders, preventive maintenance and free requester accounts, and will license the people who complete checklists.
How an operator does a check
The operator opens the UpKeep app, signs in as a paid user, and completes the checklist on the asset or work order.
Operator needs an app or login
Yes. Completing checklists needs a paid user (custom checklists start on Premium) signed in to UpKeep. Its free Requester, View Only and Third-Party users can submit work requests or update a work order, not complete checklists.
Free plan
No free plan for people who complete checklists (a free trial is available); View Only, Requester and Third-Party users are free.
Pricing
Essential is $24 a user a month and Premium, which adds custom checklists, $55; Professional and Enterprise are quoted. UpKeep also lists one-time implementation fees of $500–$5,000.
No. No app, account or password: operators type their name, or a 4-digit PIN if you turn PINs on.
Yes. Drivers use the Whip Around mobile app and log in with a username and password or an SMS login link. Users are unlimited, so there's no per-driver fee.
Yes. Drivers use the Simply Fleet mobile app with their own user login. Paid plans include unlimited users; the free plan allows 3.
Yes. Operators use the HVI mobile app with a login. HVI also lists mobile and web forms, but we couldn't confirm an option that needs no login.
Yes. Every operator needs their own MaintainX login, and each one is a paid user on Essential or Premium. Free requester accounts can submit work requests, not complete procedures.
Yes. Completing checklists needs a paid user (custom checklists start on Premium) signed in to UpKeep. Its free Requester, View Only and Third-Party users can submit work requests or update a work order, not complete checklists.
QR codes on equipment
Every machine gets its own printed QR sticker, 8 to a page. A lost sticker is reissued in a click.
Yes, inside the app: you generate a QR code for each asset on the web, and drivers scan it from the Whip Around app to start that asset's inspection.
Its app scans barcodes to identify assets; QR codes on equipment weren't specifically mentioned.
HVI publishes guidance on fleet QR code scanning, with codes scanned in its app; we couldn't confirm a no-app QR flow.
Yes: MaintainX generates QR codes and barcodes for every asset, scanned in its app.
Third-party roundups list UpKeep among QR equipment-inspection tools; we didn't confirm the details on UpKeep's own site. Checklists run in the UpKeep app either way.
Free plan
Free for up to 3 machines, with every feature and unlimited operators.
No free plan; a 7-day free trial of Pro, with no card needed.
Free for 5 vehicles and 3 users, with 6 months of data storage.
No free plan; a free trial (its pricing page says 14 days in one place and 30 in another).
Basic is free, but allows only 2 work orders with attached procedures and 2 active repeating work orders.
No free plan for people who complete checklists (a free trial is available); View Only, Requester and Third-Party users are free.
10 machines, 20 operators / month
$19.50/mo
Not confirmed
$30/mo
Not confirmed
$1,500/mo
$1,100/mo
25 machines, 50 operators / month
$42/mo
Not confirmed
$75/mo
Not confirmed
$3,750/mo
$2,750/mo
50 machines, 100 operators / month
$79.50/mo
Not confirmed
$150/mo
Not confirmed
$7,500/mo
$5,500/mo
Monthly list prices for each fleet on the cheapest plan that runs equipment checks, assuming two operators per machine (two shifts), checked in October 2026. Each comparison page shows the exact plan used. Annual billing is cheaper with most vendors.
Frequently asked questions
What is the best Fleetio alternative?
The best Fleetio alternative for pre-use equipment checks is CheckBadges: every machine gets a QR sticker and operators scan it with their own phone to do its checklist in the browser — no app, login or per-user seat — free for 3 machines. Other strong options: Whip Around, Simply Fleet, HVI (Heavy Vehicle Inspection), MaintainX, UpKeep.
Is there a free Fleetio alternative?
Yes. CheckBadges is free for up to 3 machines with every feature and unlimited operators. Whip Around: No free plan; a 7-day free trial of Pro, with no card needed. Simply Fleet: Free for 5 vehicles and 3 users, with 6 months of data storage. HVI (Heavy Vehicle Inspection): No free plan; a free trial (its pricing page says 14 days in one place and 30 in another). MaintainX: Basic is free, but allows only 2 work orders with attached procedures and 2 active repeating work orders. UpKeep: No free plan for people who complete checklists (a free trial is available); View Only, Requester and Third-Party users are free.
Can you submit a Fleetio inspection without logging in?
Yes, with Fleetio's Public Inspection Submission Link, which lets anyone with the link submit a form without a Fleetio account. It's one link per form rather than per vehicle, and every submission is recorded as a single Guest User.
Does Fleetio support QR codes on equipment?
Fleetio lets you print asset labels and link your own barcodes or QR codes, which are scanned in the Fleetio Go app. CheckBadges stickers open each machine's checklist in any phone's browser.
Is Fleetio a good fit for forklift and yard equipment checks?
It can record them, but Fleetio is a fleet maintenance system priced per vehicle or asset, and operators normally use the Fleetio Go app. If daily pre-use checks are all you need, a per-machine QR checklist is simpler.
Stick a QR code on every machine and operators do the pre-use check on their own phone — no app, no login. Free for up to 3 machines; try it with your real machines before you sign up.